TLDR: Many folks were overcharged for shipping when cards ran this morning, due to a dumb mistake on my part. The amount is between $10-15 for most US backers, more for backers with several add-ons or international backers.
I've talked with BackerKit support who are working with me to get refunds to those affected. They are working to set up a bulk operation to credit back all affected cards for the overcharged amount. However, since we are heading into a holiday weekend in the US, this will probably will not be ready to go until mid to late next week, depending on support team backlog. I apologize for the mistake and also for the delay!
In the meantime, if you're curious, you can log into your BackerKit page for the project, and click "Edit My Address" in the upper right. This will take you to a page that shows you your whole order. In the "Balance" section on the right hand side, the line "Shipping Total" shows the correct charge for shipping, with the amount you were charged today below (which also includes the cost of any add-ons). If you are affected by this issue, you will see a line that says "Credit Remaining" and a positive amount, showing the amount you were overcharged. This is the value that will be refunded to your card next week. Here's an example:
Example for a backer who should have been charged $9.50 for shipping + add-ons but was charged $19.50. They'll receive a refund back to the credit card that was charged for $10.00.
I sincerely apologize for this error and hope it hasn't caused anyone any trouble. Refunds should be processed at the absolute latest by next Friday, and I'll send out another update once I hear that all refunds have been processed. Feel free to reply to this message if you have any questions or concerns in the meantime.
Gory Details
I believe in everything about crowdfunding being a transparent process, so if you're curious about what happened, feel free to read on...
When I went to click the "charge cards" button this morning, I did not realize that a second "shipping profile" had mistakenly got added to a bunch of the items in your orders. I would have realized this if I had opened up a few random orders to check the shipping charges before clicking the button, but I had just done this a few days before: all was well then, and didn't think anything would have happened since to change the amounts. Well, dear readers, I was wrong.
So what is a shipping profile? It's a way for project creators using BackerKit to set a method for calculating the shipping charge for each order. For instance, a simple project might have a shipping profile that's just a flat rate per pledge level. A more complex project might have a shipping profile that is based on the total weight of an order, or its packaging dimensions. The shipping profile also takes into account different costs to ship to different parts of the world and other fiddly details.
Downcrawl has a fairly complicated shipping profile, because of the multiple kinds of items being made and shipped from different locations (I mentioned this a bit in my last regular update). Having closed off "late pledge" orders, I did want to keep a pre-order store open for items that are not limited in quantity-- the books and card decks, which I'll continue to be able to fulfill going forward and don't have to "lock quantities" on. So I created a new shipping profile a few days ago for those late pre-order items, which was purely based on weight of shipment.
However, I made it using the wrong category of shipping profile, which meant that rather than being applied only in the places I explicitly assigned it, it got assigned to every existing order. And since every non-digital order weighs something... that shipping profile kicked in and added a second, erroneous shipping charge to a ton of existing orders.
Oops.
Fortunately BackerKit support got right back to me when I contacted them. I just want to give a shout-out in general to BackerKit's support staff, by the way: they're quick to answer questions, and answer them in depth, not just with stock responses. They listen to you, and understand what your concerns and issues are. It's sad that this has become so rare in customer support that it's worth calling out, but it really has. Anyway, they've been great.
So what have I learned from this snafu? Always, always, always double check before clicking the button. Even if you just double-checked last week.
I think something else I'd do differently if I could rewind time would be to wait to set up the pre-order store until after charging existing cards. That would have minimized the risk of any unexpected side effects and cleanly segmented backers into two groups: those backing at a pledge level, and those pre-ordering individual items. I didn't do it this way because I didn't want there to be a gap between closing late pledges and charging cards where you couldn't order the book-- but in the grand scheme of things, a couple days of that would have certainly been preferable to a big mistake like this one.
Anyway, thanks for reading if you made it this far! And thanks for bearing with me on this project even through the unexpected detours.
